Department of Conservation and Recreation
Conserve. Protect. Enjoy.
Department of Conservation and Recreation
DCR is looking for talented people to fill positions listed below. Unless stated otherwise, you must complete and submit an electronic state application by the job announcement's close date.
Generally applications must be made through the RMS (electronic state application). We will, however, accept paper applications for some state park slots. Be sure to refer to the individual recruitment for specific requirements.
Certain positions require a criminal background check, a conflict of interest financial statement or both. Law-enforcement positions require a fingerprint-based FBI investigation. DCR is an EEO/AA/ADA Employer.
For seasonal and hourly-wage positions at state parks, contact the particular park for details.
E-Verify Notice: After accepting employment, all new hires must complete an I-9 form and present documentation of their identity and eligibility to work in the United States. Executive branch agencies are required to use the E-Verify system to confirm identity and work authorization.
For additional information on these openings, contact hr@dcr.virginia.gov. Find positions available throughout Virginia at Virginia Jobs.
Hiring Range: $60,000 - $75,000
The Natural Heritage Program's work focuses on science-based conservation to protect Virginia's native plant and animal life and the ecosystems upon which it depends. Scientists collect data on natural communities and rare plants and animals, develop land conservation data and online mapping tools, and provide up-to-date information to enable timely conservation decisions. Virginia's Natural Area Preserve System provides long-term protection and outdoor recreation access to some of the state and the planet's most ecologically important lands. Our and our partners’ work focuses on ensuring the conservation of Virginia’s common, rare and endangered species and ecosystems. As a member of NatureServe, DCR's Natural Heritage Program contributes to an understanding and conservation of global biodiversity.
The Administrative Coordinator is responsible for managing essential aspects of the Division’s operation. This position will assist the division’s Business and Administration Manager with providing management leadership to ensure that Natural Heritage administrative programs, policies, advice and counsel meet the needs of DCR-NH people and projects, consistent with laws and mandates.
Key Roles:
• Oversee FAACS inventory; surplus property disposal: records retention schedule; risk management policy.
• Develop and facilitate training in regard to the administrative processes, as well as programmatic and operational controls in human resources, procurement, travel reimbursement/authorization, and fleet management.
• Conduct task analysis and workload alignment for 2-3 Administration staff.
• Assist with application of rules and regulations in support of the Division's administrative clerical support.
• Supervise and coordinate maintenance of office equipment and furniture.
• Support reconciliation efforts of Division's projects and funds
• Assist with monitoring and forecasting expenditures, revenues, and other obligations
• Assist with Division Grant and Contract Management
• Oversee the Purchase order request process and execution of PO request
• Oversee all travel and other non-personnel reimbursements within the division
• Prepare financial reports as instructed by the Division's Business Manager
• Oversees the onboarding of classified and wage staff
• Assist with Overseeing all personnel management issues related to operations of Natural Heritage in coordination with the section Natural Heritage Managers and DCR Human Resources office.
• Ensures timesheets and other program paperwork is completed per established guidelines
• Oversees the initiation and implementation of contracts and complex procurements in coordination with the agency Procurement office.
• Serve as the Division point of contact for IT support and Telecom ordering/invoicing.
Minimum Qualifications
• Extensive experience in administrative support.
• Demonstrated knowledge of and experience applying Generally Acceptable Accounting Principles (GAAP) and Generally Acceptable Auditing Standards (GAAS) as well as complying with state and federal laws, rules, and regulations related to financial management.
• Demonstrated experience which highlights skills in preparing reports and statements pertaining to financial revenue and expenditure data from multiple funding sources.
• Experience providing direct support at an operational level for tracking expenditures, preparing journal entries, and managing Time & Effort reporting.
• Demonstrated knowledge of and experience with HR-related functions; including recruitment, on-boarding, Workers Compensation Reporting, pay actions, and time/leave administration.
• Highly proficient computer skills with the Microsoft Office suite (Word, PowerPoint, Excel), to include Outlook and SharePoint.
• Function autonomously and proactively, working independently on a variety of assignments with minimal oversight.
Additional Considerations
• Knowledge of and experience managing general administrative functions; including overall office support (IT, mail, division phone line, etc.), fleet vehicle maintenance, facility management, OSHA recording/compliance, etc.
• Demonstrated knowledge of and experience with Commonwealth of Virginia travel and purchasing guidelines, systems, and functions, including managing travel authorizations and reimbursements, Small Purchase Charge Card support and reconciliation, vendor selection/management processes, eVA procurement, etc.
• Considerable experience using Commonwealth of Virginia systems for administrative and financial management tasks (e.g. Cardinal, TAL, etc.)
• Knowledge of and experience working with natural resource organizations and/or agencies.
• Demonstrated ability to communicate effectively on the level of technical literacy and understanding of the target audience you are addressing.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.
Minorities, individuals with disabilities, veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
